GigaHR Documentation

Introduction

Welcome to GigaHR! This manual is designed to help you navigate and utilize the features of the GigaHR system effectively. GigaHR is a comprehensive HR management system that helps you manage projects, employees, attendances, payrolls and much more.

Getting Started

GigaHR is a web-based application that allows you to manage HR functions from any device with an internet connection and a web browser.

System Requirements:

Operating System: Any operating system that supports modern web browsers (e.g., Windows, macOS, Linux)
Web Browser: Latest version of Chrome, Firefox, Safari, or Edge
Internet Connection: A stable internet connection is required to use GigaHR

Accessing GigaHR:

Open your preferred web browser.
Navigate to the GigaHR website (e.g., www.gigahr.app).

Initial Setup:

Open the GigaHR website.
Log in with your credentials.
Configure your settings by going to ‘Account Settings’.

Logging In:

On the GigaHR login page, enter your username and password.
Click ‘Login’ to access your dashboard.

Navigating the Dashboard

The GigaHR dashboard is the central hub where you can access all features and functionalities. The dashboard is divided into several sections as shown in the images provided.

Dashboard Layout

Projects & Tasks:

Active Projects: Displays the number of ongoing projects.
Complete Projects: Shows the number of completed projects.
Task Summary: Provides a summary of ongoing tasks.

Managements:

Departments: Shows the total number of departments.
Employees: Displays the total number of employees.
Leave Requests: Indicates the number of leave requests.
Training: Shows the number of training sessions.

Daily Activities:

Attendances: Displays attendance records.
Leave Requests: Lists current leave requests.

User Profile:

Access profile options by clicking on the user icon in the top-right corner.

Managing Projects

Viewing Projects:

Navigate to the ‘Projects’ section on the left sidebar.
Click on ‘Projects’ to expand the menu and view all projects.
Click on a specific project to view detailed information.

Adding a New Project:

Click on the ‘Projects’ section.
Click the ‘Create New Project’ button.
Fill in the project details and click ‘Save’.

Editing a Project:

Select the project you want to edit from the project list.
Then go to the project details.
Click ‘Edit’ and update the necessary information.
Click ‘Save’ to apply changes.

Deleting a Project:

Select the project you want to delete.
Click the ‘Delete’ button in the project details page .
Confirm the deletion in the prompt.

Managing Attendances

Viewing Attendances:

Navigate to the ‘Attendances’ section on the left sidebar.
View the attendance records displayed.

Adding a New Attendance Record:

Click on the ‘Attendances’ section.
Click the ‘Add New Attendance’ button.
Fill in the attendance details and click ‘Save’.

Exporting Attendance Data:

Click the ‘Export’ button in the ‘Attendances’ section.
Choose the format and location to save the exported data.

Managing Departments

Viewing Departments:

Navigate to the ‘Departments’ section on the left sidebar.
Click ‘Departments’ to expand the menu and view all departments.
Click on a department to view detailed information.

Adding a New Department:

Click on the ‘Departments’ section.
Click the ‘Add New Department’ button.
Fill in the department details and click ‘Save’.

Editing a Department:

Select the department you want to edit from the department list.
Click ‘Edit’ and update the necessary information.
Click ‘Save’ to apply changes.

Deleting a Department:

Select the department you want to delete.
Click the ‘Delete’ button.
Confirm the deletion in the prompt.

Managing Documents

Viewing Documents:

Navigate to the ‘Documents’ section on the left sidebar.
Click ‘Documents’ to expand the menu and view all documents.
Click on a document to view detailed information.

Adding a New Document:

Click on the ‘Documents’ section.
Click the ‘Add New Document’ button.
Upload the document and fill in the details.
Click ‘Save’.

Editing a Document:

Select the document you want to edit from the document list.
Click ‘Edit’ and update the necessary information.
Click ‘Save’ to apply changes.

Deleting a Document:

Select the document you want to delete.
Click the ‘Delete’ button.
Confirm the deletion in the prompt.

Managing Employees

Viewing Employees:

Navigate to the ‘Employees’ section on the left sidebar.
Click ‘Employees’ to expand the menu and view all employees.
Click on an employee to view detailed information.

Adding a New Employee:

Click on the ‘Employees’ section.
Click the ‘Add New Employee’ button.
Fill in the employee details and click ‘Save’.

Editing Employee Information:

Select the employee you want to edit from the employee list.
Click ‘Edit’ and update the necessary information.
Click ‘Save’ to apply changes.

Deleting an Employee:

Select the employee you want to delete.
Click the ‘Delete’ button.
Confirm the deletion in the prompt

Managing Leave Requests

Viewing Leave Requests:

Navigate to the ‘Leave Requests’ section on the left sidebar.
Click ‘Leave Requests’ to expand the menu and view all leave requests.
Click on a leave request to view detailed information.

Adding a New Leave Request:

Click on the ‘Leave Requests’ section.
Click the ‘Add New Leave Request’ button.
Fill in the leave request details and click ‘Save’.

Approving/Rejecting a Leave Request:

Select the leave request you want to approve or reject.
Click ‘Approve’ or ‘Reject’ and provide any necessary comments.
Click ‘Save’ to apply changes.

Managing Positions

Viewing Positions:

Navigate to the ‘Positions’ section on the left sidebar.
Click ‘Positions’ to expand the menu and view all positions.
Click on a position to view detailed information.

Adding a New Position:

Click on the ‘Positions’ section.
Click the ‘Add New Position’ button.
Fill in the position details and click ‘Save’.

Editing a Position:

Select the position you want to edit from the position list.
Click ‘Edit’ and update the necessary information.
Click ‘Save’ to apply changes.

Deleting a Position:

Select the position you want to delete.
Click the ‘Delete’ button.
Confirm the deletion in the prompt.

Managing Trainings

Viewing Trainings:

Navigate to the ‘Trainings’ section on the left sidebar.
Click ‘Trainings’ to expand the menu and view all training sessions.
Click on a training to view detailed information.

Adding a New Training:

Click on the ‘Trainings’ section.
Click the ‘Add New Training’ button.
Fill in the training details and click ‘Save’.

Editing a Training:

Select the training you want to edit from the training list.
Click ‘Edit’ and update the necessary information.
Click ‘Save’ to apply changes.

Deleting a Training:

Select the training you want to delete.
Click the ‘Delete’ button.
Confirm the deletion in the prompt.

Managing Users

Viewing Users:

Navigate to the ‘Users’ section on the left sidebar.
Click ‘Users’ to expand the menu and view all users.
Click on a user to view detailed information.

Adding a New User:

Click on the ‘Users’ section.
Click the ‘Add New User’ button.
Fill in the user details and click ‘Save’.

Editing a User:

Select the user you want to edit from the user list.
Click ‘Edit’ and update the necessary information.
Click ‘Save’ to apply changes.

Deleting a User:

Select the user you want to delete.
Click the ‘Delete’ button.
Confirm the deletion in the prompt.

Managing Payroll

Viewing Payroll:

Navigate to the ‘Payroll’ section under ‘Finance’ on the left sidebar.
Click ‘Payroll’ to expand the menu and view payroll records.
Click on a payroll record to view detailed information.

Adding a New Payroll Record:

Click on the ‘Payroll’ section.
Click the ‘Add New Payroll Record’ button.
Fill in the payroll details and click ‘Save’.

Editing a Payroll Record:

Select the payroll record you want to edit from the payroll list.
Click ‘Edit’ and update the necessary information.
Click ‘Save’ to apply changes.

Deleting a Payroll Record:

Select the payroll record you want to delete.
Click the ‘Delete’ button.
Confirm the deletion in the prompt.

Remuneration Management

The ‘Remuneration’ section in GigaHR allows you to manage various aspects of employee compensation, including bonuses, rewards, deductions, and taxes. This section is crucial for maintaining accurate payroll records and ensuring compliance with financial regulations.

Accessing the Remuneration Section:

Click on the ‘Remuneration’ section under the ‘Finance’ category in the left sidebar to expand the menu and view the available options.

Components of the Remuneration Section:

Bonus Management:

Manage employee bonuses.
View, add, edit, or delete bonus records.

Rewards Management:

Manage rewards given to employees.
View, add, edit, or delete reward records.

Deduction Management:

Manage various deductions applied to employee salaries.
View, add, edit, or delete deduction records.

Tax Management:

Handle tax-related information and records.
View, add, edit, or delete tax records.

Using the Remuneration Management Features

Bonus Management:

Viewing Bonuses:
- Click on ‘Bonuses’ under the Remuneration section.
- Review the list of all recorded bonuses.
Adding a New Bonus:
- Click the ‘Add New Bonus’ button.
- Fill in the relevant details in the provided form.
- Click ‘Save’ to add the new bonus record.
Editing a Bonus:
- Select the bonus record you wish to edit from the list.
- Click ‘Edit’ and make the necessary changes.
- Click ‘Save’ to update the record.
Deleting a Bonus:
- Select the bonus record you want to delete from the list.
- Click the ‘Delete’ button.
- Confirm the deletion in the prompt to remove the record.

Rewards Management:

Viewing Rewards:
- Click on ‘Rewards’ under the Remuneration section.
- Review the list of all recorded rewards.
Adding a New Reward:
- Click the ‘Add New Reward’ button.
- Fill in the relevant details in the provided form.
- Click ‘Save’ to add the new reward record.
Editing a Reward:
- Select the reward record you wish to edit from the list.
- Click ‘Edit’ and make the necessary changes.
- Click ‘Save’ to update the record.
Deleting a Reward:
- Select the reward record you want to delete from the list.
- Click the ‘Delete’ button.
- Confirm the deletion in the prompt to remove the record.

Deduction Management:

Viewing Deductions:
- Click on ‘Deductions’ under the Remuneration section.
- Review the list of all recorded deductions.
Adding a New Deduction:
- Click the ‘Add New Deduction’ button.
- Fill in the relevant details in the provided form.
- Click ‘Save’ to add the new deduction record.
Deleting a Deduction:
- Select the deduction record you want to delete from the list.
- Click the ‘Delete’ button.
- Confirm the deletion in the prompt to remove the record.

Tax Management:

Viewing Taxes:
- Click on ‘Taxes’ under the Remuneration section.
- Review the list of all recorded taxes.
Adding a New Tax:
- Click the ‘Add New Tax’ button.
- Fill in the relevant details in the provided form.
- Click ‘Save’ to add the new tax record.
Deleting a Tax:
- Select the tax record you want to delete from the list.
- Click the ‘Delete’ button.
- Confirm the deletion in the prompt to remove the record.

User Profile and Settings

Accessing Profile Options:

Click on the user icon in the top-right corner to access profile options.
My Company: View and edit company details.
My Profile: View and edit your personal profile.
Account Settings: Manage your account settings.
Sign Out: Log out of the GigaHR system.

Editing Your Profile:

Click on ‘My Profile’.
Update your personal information and click ‘Save’.

Changing Account Settings:

Click on ‘Account Settings’.
Update your account preferences and click ‘Save’.

Company Settings

Accessing Company Settings

Navigate to Company Settings:
- Click on the user icon in the top-right corner of the dashboard.
- Select ‘My Company’ from the dropdown menu.
Viewing Company Information:
- The ‘My Company’ page displays detailed information about your company, including the company name, address, contact details, and other relevant information.

Managing Company Settings

Editing Company Information

Open Company Settings:
- Click on ‘My Company’ from the user profile dropdown menu.
Edit Information:
- Click the ‘Edit’ button next to the section you want to update.
- Update the relevant details in the provided form fields.
Save Changes:
- After making the necessary changes, click ‘Save’ to update the company information.

Sections in Company Settings

Company Details:
- Company Name: Update the official name of the company.
- Address: Enter or update the physical address of the company.
- Contact Information: Add or modify phone numbers, email addresses, and other contact details.
- Website: Include the company’s website URL.
Legal Information:
- Tax Identification Number: Enter or update the company’s tax ID number.
- Registration Number: Include the company’s registration number or any other legal identifiers.
Business Hours:
- Define the standard business hours for the company.
- Specify working days and hours to ensure accurate scheduling and attendance tracking.
Logo and Branding:
- Upload the company logo and other branding elements.
- Ensure consistent branding across all internal and external communications.

Troubleshooting

Common Issues:

Login Problems: Ensure you are using the correct credentials. Reset your password if necessary.
Page Not Loading: Check your internet connection and refresh the page.
Feature Not Working: Ensure you have the necessary permissions. Contact support if the issue persists.

Contacting Support:

Visit the GigaHR support page.
Submit a ticket with detailed information about your issue.

Reference

For more detailed information and advanced features, refer to the GigaHR official documentation(docs.gigahr.app) available on the website.

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